RENTAL HISTORY REVIEW CHECKLIST

Use the lawful application review process for the actual property.
Keep sensitive tenancy and identity records in the protected application file.
This organizer does not score or select an applicant.

SOURCE AND PURPOSE
[ ] Identify whether the history is applicant-supplied, a direct reference or a report-company product.
[ ] Record the source, report date and period covered in the application file.
[ ] Confirm permissible use and the required collection/contact authorization.
[ ] Identify the applicable criteria and local requirements.

CONTACT AND FACTS
[ ] Cross-check the reference channel and the contact's role where practical.
[ ] Ask which address and tenancy dates can be verified.
[ ] Ask what relevant payment dates and amounts the records show.
[ ] Identify any recorded balance, its date and whether it is disputed or resolved.
[ ] Ask for the specific record supporting a lease-term or condition concern.
[ ] Separate ordinary wear, documented damage and unverified opinion.
[ ] Mark verified, unverified, unknown, declined and disputed facts separately.
[ ] Avoid protected characteristics, medical details and unrelated personal matters.

MISSING OR CONFLICTING HISTORY
[ ] Explain what information is needed and permitted alternatives.
[ ] Do not presume a negative fact from an unreachable or non-responsive reference.
[ ] Give discrepancies an appropriate clarification process.
[ ] Consider allowed records for a first-time renter without an arbitrary prior-landlord minimum.
[ ] Review a proposed guarantor condition separately; do not require it automatically.
[ ] Do not convert a suspicion of misrepresentation into an automatic eviction or public accusation.

REPORT USE AND FOLLOW-UP
[ ] Connect consumer-report use with the complete required notice workflow.
[ ] Check additional credit-score, investigative-report and local requirements.
[ ] Route reported errors to the proper report-company and source correction process.
[ ] Record the responsible human reviewer, next action and required communication.
[ ] Restrict record access and follow retention, legal holds and secure disposal.

NEXT ACTION
Anonymous application reference: _________________________________
Responsible reviewer: ___________________________________________
Clarification or permitted alternative to review: _________________
Next action and review date: _____________________________________

Keep full report numbers, account details and other sensitive records out of shared copies.