Rent roll

Build a dated snapshot you can reconcile

Start with the property, reporting date, preparer and one row per legal rental unit or clearly defined lease account. Identify occupancy status, the relevant lease, agreed rent and payment frequency, start date, end date or periodic status, and material concessions or agreed changes. Mark missing or disputed information for review. A vacant unit's supported asking rent is a projection, not an occupied lease or a payment received.

Use separate, clearly labeled fields if showing amounts due, collections, arrears or refundable deposits. State the period and reconcile those amounts to the payment ledger and actual settlement records. A deposit held is not ordinary rent income, and a recurring rent total does not prove collection or net profit. Keep transaction history and expense reporting separate; do not add monthly and annual versions of the same rent together.

Check each entry against the executed agreement, amendments and current unit records, then retain the dated version and explain material changes. Share only the details the authorized recipient needs, especially during a purchase or financing review. Use the financial-record guide for consistent reporting periods and definitions. A rent roll helps organize questions about occupancy and upcoming dates; it does not authorize a rent increase, establish a collectible balance or guarantee lender approval. This definition does not promise a particular Rentari export.