The short answer
Record each expense with its date, payee, property, amount, purpose and supporting document. Reconcile those records to completed payments, keeping uncertain tax classifications separate for review.
On this page
Capture the evidence
Save an itemized invoice or receipt plus payment evidence. Split mixed-property and personal amounts using a documented method. Record refunds against the original transaction so reports do not overstate spending.
Check imported transactions
An imported bank item may duplicate an existing entry or represent a transfer, loan payment or owner draw. Review matches and categories rather than assuming the bank description gives the full accounting treatment.
Example: receipt plus bank import
You enter a plumbing bill from its receipt, then import the matching payment. Link or reconcile the existing record using the supported workflow; do not create a second expense merely because the bank feed supplied another row.
References and next steps
Use these references for the specific topic they cover. Local requirements and individual circumstances may differ.
Written and maintained by the Rentari team. Examples explain a decision; they are not customer results. This is general education. Confirm the rules and treatment for your property with a qualified local professional. Found an error or an unclear step? Send a correction with this page's address and the detail to review.
Your next step
Choose and review a report