Use this coordination checklist after receiving an early-departure request. It does not establish termination rights, fees, or notice requirements.
Work through the checklist
Use the download to keep your record.
Record and review
Capture the tenancy reference, requested date, exact request, current agreement, and relevant communications. Identify the qualified reviewer for legal questions and any special circumstances requiring a separate process.
Record applicable deadlines only after verification. Preserve the difference between a proposal and an accepted arrangement.
Plan the property handoff
Coordinate lawful access, keys, inspection, condition evidence, utility arrangements, and the property's actual availability. Assign each task to a person and date.
Do not advertise a firm possession date that has not been established.
Prepare the account
Review any authorized proration, payments, credits, charges, deposit process, and supporting records. Keep the calculation basis with each adjustment.
Track required notices and delivery separately from routine scheduling messages. Retain signed amendments or settlement documents through the approved process.
Close with a factual record of what occurred: possession event, inspection, keys, statement, refund, and remaining issue. A single moved-out checkbox cannot capture all of those events or determine their legal effect.
Keep your completed record
Save the worksheet with the supporting records and restrict access to people who need it. This blank organizer does not calculate a legal, tax, insurance, or eligibility decision.
