The short answer
Review the tenancy, property costs, comparable rentals and legal constraints before choosing a renewal offer. Consider the full cost of turnover rather than focusing only on the proposed monthly increase.
On this page
Put the real deadlines on the calendar
Read the lease and current rules for renewal, rent changes and nonrenewal. Check any required reason, timing and delivery method. Start the review early enough to obtain advice and communicate clearly before a deadline is missed.
A reminder is useful only when it points to the correct rule. Do not assume a fixed term automatically ends occupancy or that the same notice applies to every property.
Compare a hold, increase and turnover scenario
Review collected rent, recurring costs, condition, comparable offers and likely vacancy work. Separate documented tenancy issues from impressions. Apply lawful, consistent decision criteria and consider applicable accommodation or other protections.
Estimate the effect of each option over the same time period. Include vacancy, repairs, marketing and your time rather than comparing only the new rent with the old rent.
Worked example: the cost of one empty month
An illustrative $75 monthly increase produces $900 over twelve occupied months. A single vacant month at $1,500 costs more than that increase before turnover expenses. This does not prove you should hold rent; it shows why vacancy assumptions belong in the comparison.
Use your own current figures and a realistic range of outcomes. Local restrictions may limit the available choices regardless of the financial result.
Make the offer understandable
State the proposed term, rent, effective date, other permitted changes and how to respond. Separate an invitation to discuss terms from a formal notice whose content and service must satisfy legal requirements.
If the resident asks for a different term or reports a problem, record the request and respond to the actual issue. Avoid using unresolved repairs or a protected request as a shortcut to an adverse decision.
Complete the accepted arrangement
Review the new lease or amendment, collect the required signatures and keep the executed version. Confirm billing dates and amounts against the accepted agreement before changing records. A draft offer is not a completed renewal.
If the tenancy ends, plan the lawful notice process, handover and deposit accounting. Keep communication factual and preserve the supporting records for whichever option is chosen.
Follow the current Rentari renewal and response path
Owners can use Renew a lease or prepare for move-out to review the selected lease's recorded end date and end behavior, then follow the renewal action actually offered. An Ending soon reminder or completed checklist item is not a notice, signed agreement or settled charge.
Residents can use Review your lease renewal offer to compare the recorded current rent, offer and new end date. Review and edit any suggested question before sending it. Asking to renew or asking about the offer starts a conversation; it does not submit an acceptance.
The current renter Renewal page directs a yes-or-no response through the signed link in the renewal email. Opening that link displays a confirmation; read the terms and deliberately submit the displayed response to record the decision. Check the returned result. If the link is expired, invalid, refers to a changed offer or says no active offer, contact the owner or manager for the correct next step rather than assuming your intended answer was recorded.
After a response, check the agreement and any required signatures separately, then reconcile the recorded dates and charges with the accepted arrangement. Follow the actual returned workflow: acceptance, agreement execution and updated lease records are distinct checks. A declined offer also does not by itself complete move-out, notice or deposit settlement.
A simple renewal comparison
This hypothetical example compares base-rent receipts less the listed turnover cost over 12 months. It excludes other operating costs and does not establish a lawful increase.
| Scenario | Occupied months | Monthly rent | Turnover cost | Result |
|---|---|---|---|---|
| Renew at current rent | 12 | $1,700 | $0 | $20,400 |
| Renew at proposed rent | 12 | $1,750 | $0 | $21,000 |
| Relet after one vacant month | 11 | $1,850 | $1,000 | $19,350 |
Formula: monthly rent × occupied months − the listed turnover cost. In this scenario, the highest monthly asking rent produces the lowest result.
Take the worksheet with you
Download the blank worksheet (CSV). It records your inputs and does not calculate a legal or tax result.
Sources and further reading
Common questions
Does opening the renewal email link accept or decline the offer?
No. The current link displays a confirmation first. Read the terms, submit the intended response and check the returned status. If the link cannot be used or the offer changed, ask for the correct current offer.
Does asking to renew or sending a question complete a renewal?
No. A question or renewal request is separate from the offer response, agreement and any required signatures. Follow the current response workflow and verify the resulting documents and lease records separately.
Written and maintained by the Rentari team. Examples explain a decision; they are not customer results. This is general education. Confirm the rules and treatment for your property with a qualified local professional. Found an error or an unclear step? Send a correction with this page's address and the detail to review.
Your next step
Prepare and review a lease